Exhibitor's Frequently Asked Questions

How do I get to Rhode Island Convention Center (RICC)?

Driving

Parking is available in two garages adjacent to the Amica Mutual Pavilion and the Rhode Island Convention Center (RICC). Located on West Exchange Street, parking is available 24 hours a day, 7 days a week. The parking facility is easily accessible from all major highways and is conveniently connected to the RICC, the Arena, the Omni Hotel and the Providence Place Mall.


Parking Addresses:

North Garage Parking
99 West Exchange Street

Providence, RI 02903

South Garage Parking

1 Sabin Street

Providence, RI 02903

Flying

Rhode Island T.F. Green International Airport’s eco-friendly InterLink hub provides passengers with an array of transportation options. Conveniently housing a rental car facility, public transportation options, and rail service to Providence, Boston and beyond, the InterLink offers travelers ease, affordability and accessibility.

Where is the PEARC24 exhibit space located?

The Exhibit space is in Hall A:

What is included with my Exhibit space?

Each Exhibitor will receive one classroom table (6’ x 30”), two chairs and one wastebasket. Each Exhibitor has about 12 feet total wide and 10 feet deep of space. We ask that you do not bring anything larger than your space so you respect your fellow Exhibitors’ space. Platinum and Platinum+ Sponsors receive a counter-height table and 2 chairs to enhance their space and have the chance to pick their booth space.

 

Save time by ordering your electrical, internet, phone, plumbing, parking, or cleaning in advance. Payment is required before any services are delivered to your booth.

 

https://www.riconvention.com/plan-your-event/exhibitor-services-ordering

Do I need to pay for cleaning in my space?

Basic refreshing cleaning will be done each evening. We are using disposable/recyclable items for all food and beverage service so we ask that you help by throwing away items as needed from your space.

 

I would like to have something printed for my Exhibitor space. How do I do that?

You can order print items through the personalized link that our decorator will send you through their online portal. Please note, Exhibitors cannot have any signs rigged from the ceiling. This is a PEARC24 rule to keep things consistent.

 

What am I allowed to do in my Exhibit space?

We hope that you will utilize your space in a way that is impactful to your organization. In the past we have seen organizations bring in tablecloths, pop-up banners, collateral marketing material, fun giveaways, etc. If you have a monitor to do video display, it must fit within your Exhibit space. You cannot serve food and beverage at your Exhibit space.

What are the exhibit hall hours?

Monday, July 22Tuesday, July 23Wednesday, July 24Thursday, July 25
Setup12:00 PM - 4:30 PM8:00 AM - 10:30 AM
Speed Networking4:30 PM - 5:30 PM
Daily Hours10:30 AM - 7:15 PM10:30 AM - 5:00 PM
AM Break10:30 AM - 11:00 AM10:30 AM - 11:00 AM
Job Fair10:30 AM - 3:30 AM
Lunch12:30 PM - 1:30 PM12:30 PM - 1:30 PM
PM Break2:30 PM - 3:00 PM2:30 PM - 3:00 PM
Reception5:45 PM - 7:15 PM
Tear Down5:00 PM - 7:00 PM8:00 AM - 1:00 PM

UPDATE WITH TABLE

Exhibitor Speed Networking Event

Monday, July 22 from 4:30pm to 5:30pm in Hall D. This is a chance for our student program to visit exhibitor reps on a one-on-one basis before the start of the conference.

Where do I ship my freight and what is the deadline to receive it?

Your booth point of contact will receive an email that will include a personalized link from our decorator for all shipment details. If you don’t know who you listed as your point of contact, please contact Laura or Betsy at [email protected]

Can I bring my booth items with me?

Yes – absolutely! You can park at the Rhode Island Convention Center.

When do we have to dismantle our booth?

You are welcome to dismantle your booth at the end of the day Wednesday, July 24 (sessions end at 5:45pm). All booths must be dismantled and packed up no later than 1:00 pm on Thursday, July 25.

How do we ship items out after the program?

Please confirm outbound shipments with our decorator if you are shipping freight out after the program. If you have smaller shipment needs, please find a local FedEx or UPS to ship your items.

 

  • Fedex Office Print & Ship Center: 236 Meeting St, Providence, RI 02906
  • UPS Store: 22 Parsonage St, Providence, RI 02903

How do I collect leads during PEARC24?

The planning committee is still securing this option. Additional details will be available soon.

How do I get my Exhibitor Badge?

All of the hotel block links are available on the PEARC conference website. Please note that registration for PEARC24 does not include a hotel room so those must be booked separately from your PEARC24 conference registration.

You are invited to a thank you reception!

After the Wed, July 24 Poster & VIZ reception concludes, the PEARC planning committee is inviting our exhibitors to stop by Ballroom E to toast to a successful PEARC24 conference.

Exhibit Hall Floorplan

Platinum and Platinum+ Sponsors have a chance to pick their booth, all other sponsor levels will have their booth assigned by the PEARC committee.