Presenter Needs

PEARC22 Presenter Needs

The following provides information about PEARC22 Presenter Needs, including technical session rooms, posters, printing, and tutorial and workshop evaluations. Please contact [email protected] with any additional questions about items not listed.

Technology in Your Technical Session Room

For presenters, PEARC22 is BYOL—Bring Your Own Laptop. Presentation rooms for the Technical Program will have a standard audio-visual configuration to include a projector, screen, and microphone (if needed, depending on the size of the room.) In addition, presenters are also expected to bring any connectors needed to connect their own laptop with the regular sized male HDMI cables connected to the projectors.

Presenters who have technology needs beyond the standard configuration should contact their track chair no later than July 1, 2022. Special requests are subject to availability and cannot be guaranteed.

Presenters are expected to arrive at their session room 15 minutes before the start of the first session to test audio and video. Most sessions rooms are also open during breakfast, lunch, and breaks for testing.  Presenters should not rely exclusively on the hotel internet, and are strongly encouraged to have back-up copies of their presentation and all auxiliary resources on their personal laptops.

Two minutes before the end of the Q&A session, presenters should disconnect their laptop from the podium to allow the next presenter to begin connecting their laptop.

PowerPoint Template

Though not required, we encourage presenters to use the PEARC22 PowerPoint template for their presentations:

Presentation Length

Short Papers15 minutes  (10 minutes for talk + 5 minutes for Q&A)
Full Papers25 minutes  (20 minutes for talk + 5 minutes for Q&A)
Panels90 minutes
BoFs60 minutes
Full Day Tutorial3 hours with one break*
Half Day Tutorial 6 hours with one break*
*Please check conference agenda for timing of scheduled breaks

Poster Presenters

The double-sided poster boards are 94″w × 46″h. There will be two posters per side (four posters per board in total.) Posters should be no larger than 46″w × 42″h in order to fit within a 46″ × 46″ space. As a convenience, poster authors may choose to have posters printed at the in-hotel FedEx using the link appended below. The cost of printing a 46″w × 42″h is $114. Posters should be ordered no later than Friday, July 8 in order to have it for Tuesday’s poster and Interact! session. Posters may be hung beginning at 8:00am on Tuesday, July 12; fasteners will be provided.

Interact! Presenters

All submissions should be accessible and usable via a computer-based, HTML5- and WebGL-compliant browser, and ideally, via a modern smartphone or tablet. Unlike past years, there will be no dedicated monitors for the Interact! presentations, so presenters and viewers will need to rely on their own devices. Interact! authors should incorporate a QR code and short URL to their interactive content into their poster for easy launching by attendees. See the above information for Poster Presenters for more details about printing and displaying your Interact! poster.

Printing, Shipping, and Receiving Services

For printing, shipping, or receiving, a FedEx Office is located on the Mezzanine Level of the Boston Park Plaza. This FedEx location handles all shipping and receiving for the hotel. Should you need to have items delivered to the hotel, you will pick up your packages here. Please note that a surcharge will be added to all packages shipped or received. A storage fee will be assessed for packages arriving more than four days prior to the start of the conference. 

Packages shipped to the hotel should be addressed to:

(Guest Name) (Guest Cell Number)
c/o FedEx Office at Boston Park Plaza Hotel
50 Park Plaza
Boston, Massachusetts 02116
Box __ of __

Location Phone Numbers and Email

Phone: (617) 423-0204
Fax: (617) 423-0601

Email: [email protected]

Location Hours:

Mon – Fri: 7:30 a.m. – 6:00 p.m.
Saturday: 8:00 a.m. – 12:00 p.m.
Sunday: Closed

Poster Printing

Order in advance at this link provided by FedEx Office at the Boston Park Plaza, and have your poster waiting for you when you arrive:

Tutorial and Workshop Evaluations

Tutorial and Workshop presenters are expected to reserve two minutes at the end of their session for attendees to complete their evaluation. Student volunteers will assist with this activity.